Mental Health Research UK Data Privacy Notice
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The Trustees of Mental Health Research UK act as the data controller (contact details below). This means they decide how your personal data is processed and for what purposes.
3. How do we process your personal data?
The Trustees of Mental Health Research UK comply with their obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
To enable us to provide a service for the benefit of the public in a particular geographical area as specified in our constitution;
To fundraise and promote the interests of the charity;
To manage our volunteers;
To maintain our own accounts and records (including the processing of gift aid applications);
To inform you of news, events and activities;
4. What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events and activities and process your gift aid donations.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other volunteers of Mental Health Research UK in order to carry out their duties. We will only share your data with third parties with your consent.
6. How long do we keep your personal data?
We keep data for 5 years. Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
The right to request a copy of your personal data which Mental Health Research UK holds about you;
The right to request that the Trustees of Mental Health Research UK correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the Trustees of Mental Health Research UK to retain such data;
The right to withdraw your consent to the processing at any time
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints, please in the first instance contact the Administrator of Mental Health Research UK at firstname.lastname@example.org.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.